For us, Architecture and Interior Design is not solely about meeting client expectations; it's about leaving a lasting, positive impact on the lives of those who will inhabit the spaces we create. This philosophy informs our community partnerships and our collective volunteer efforts as a firm. We have an unwavering dedication to continually uplift and enrich the communities we serve through thoughtful design solutions that prioritize the well-being of the end users. 

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The right person for this position wants to work together with other impassioned and dedicated people. We have just moved into our new office; thus, this is an in office team. We believe it takes presence to build a culture of humanity, sustainability, and initiative. Personal and professional growth is encouraged as well as expected at Frame Architecture Inc and we are looking for a critical design thinker to join our team. 

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Overview 
We are seeking a highly organized and proactive Administrative / Marketing Assistant to support the daily operations of our design studio. This in-office position offers a dynamic role with responsibilities spanning administration, marketing, accounting, and business development. 

 

Key Responsibilities 

 

Administrative Support 

• Update and maintain project information in project management software. 

• Set up new projects in Autodesk Construction Cloud. 

• Draft and manage AIA contracts. 

• Order office supplies and materials as needed. 

• Coordinate company volunteer events and schedule internal team outings. 

• Organize lunch and learn sessions with product reps and consultants. 

 

Marketing Support 

• Assist with regular website content updates. 

• Create and schedule engaging posts across social media platforms. 

• Prepare and distribute the firm’s monthly e-newsletter. 

• Maintain company contact and prospect lists 

• Maintain and update marketing collateral and image libraries. 

 

Business Development Support 

• Assist in preparing proposals and qualification packages for new projects. 

• Coordinate outreach and submissions for RFPs and RFQs, including formatting, artwork production, and consultant follow-ups. 

• Research new RFP/RFQ opportunities for firm leadership to pursue. 

• Support execution of CoStar outreach strategies. 

• Send timely follow-up emails and thank-you cards to prospects and partners 

 

Qualifications 

• 2+ years of relevant administrative or marketing experience, preferably in an architecture, design, or professional services environment. 

• Strong organizational and multitasking skills with excellent attention to detail. 

• Proficient in Microsoft Office Suite; Adobe Creative Suite experience is a plus. 

• Familiarity with social media platforms (Instagram, LinkedIn) and email newsletter tools (such as Mailchimp). 

• Experience with BIM software (ie: Revit) is a bonus but not required. 

• Strong written and verbal communication skills. 

• Must be a self-starter who thrives in a collaborative, in-person team setting. 

 

Incentives: 

• Competitive Salary  

• Community Based Culture 

• Encouraged Skill Development 

 

Benefits: 
100% Paid Employee Health, and Dental insurance 

Paid time off plus 8 Paid Holidays per year
Retirement plan with 3% salary matching after one year of continuous employment. 
Flexible Monday-Friday schedule ​